Privacy Policy
Last updated: 08 January 2026

DanceVibe (“we”, “our”, “us”) respects your privacy and is committed to protecting your personal data.
This Privacy Policy explains how we collect, use, store, and protect your information when you use the DanceVibe platform.
This policy complies with the General Data Protection Regulation (GDPR) and other applicable EU data protection laws.

1. Who We Are
DanceVibe is a digital platform designed for ballroom dance competitions, providing live schedules, categories, heats, results, and notifications for organizers, participants, coaches, and spectators.
Data Controller (according to GDPR):
DanceVibe at FuturIT center LLC
ul. Hozha 86–410
00-682 Warsaw
Poland
Email: info@FuturITcenter.onmicrosoft.com
The Data Controller is responsible for determining the purposes and means of processing personal data in accordance with the General Data Protection Regulation (GDPR).

2. What Data We CollectWe collect only the data necessary to provide and improve our services.
a) Data You Provide VoluntarilyDepending on your role, this may include:

• Name
• Email address
• Role (organizer, dancer, coach)
• Tournament-related information (categories, heats, participation data)

b) Data Collected AutomaticallyWhen you access DanceVibe, we may collect:

• IP address
• Device and browser type
• Operating system
• Pages viewed and interactions
• Date and time of access

This data is used for security, performance monitoring, and analytics.
c) Cookies and Similar TechnologiesWe use essential cookies to ensure the platform functions correctly.
Analytics cookies may be used to understand usage patterns.
You can manage or disable cookies in your browser settings.

3. How We Use Your DataWe process personal data only for legitimate purposes, including:

• Providing access to tournaments and live updates
• Displaying schedules, categories, heats, and results
• Sending notifications about schedule changes or results (if enabled)
• Improving platform performance and user experience
• Ensuring security and preventing misuse
• Complying with legal obligations

We do not sell or rent personal data.

4. Legal Basis for Processing (GDPR)We process your data based on:

• Consent – when you voluntarily provide information or enable notifications
• Contractual necessity – to provide requested services
• Legitimate interest – to operate, secure, and improve the platform
• Legal obligation – when required by law

5. Who Has Access to Your DataAccess to personal data is limited to:

• Authorized DanceVibe team members
• Trusted service providers (hosting, analytics, email services), acting as data processors under GDPR-compliant agreements

All partners are required to protect your data and use it only for specified purposes.

6. Data SharingWe do not share personal data with third parties except:

• When necessary to provide the service
• When legally required
• With your explicit consent

Public tournament information (such as schedules and results) is visible to users by design but does not include unnecessary personal data.

7. Data Storage and SecurityWe apply appropriate technical and organizational measures to protect your data, including:

• Secure servers
• Encrypted connections (HTTPS)
• Access controls and monitoring

Data is stored only for as long as necessary to fulfill its purpose or meet legal requirements.

8. Your Rights Under GDPRYou have the right to:

• Access your personal data
• Request correction of inaccurate data
• Request deletion (“right to be forgotten”)
• Restrict or object to processing
• Withdraw consent at any time
• Request data portability
• Lodge a complaint with a supervisory authority

To exercise your rights, contact us at: info@FuturITcenter.onmicrosoft.com

9. Registration and Public AccessViewing tournaments, schedules, and public results does not require registration.

• Certain features (such as personalized notifications or organizer tools) may require providing personal data.

10. Children’s Privacy DanceVibe is not intended for children under 16 without parental or guardian consent.
We do not knowingly collect personal data from minors without authorization.

11. International Data TransfersIf data is transferred outside the European Economic Area (EEA), we ensure appropriate safeguards are in place, such as:

• Standard Contractual Clauses (SCCs)
• GDPR-compliant data processing agreements

12. Changes to This PolicyWe may update this Privacy Policy from time to time.
Any changes will be posted on this page with an updated revision date.

13. Contact UsIf you have any questions about this Privacy Policy or how your data is handled, please contact us:
Email: info@FuturITcenter.onmicrosoft.com
Company: DanceVibe at FuturIT center LLC
Address: ul. Hozha 86–410, 00-682 Warsaw, Poland